Job Description
THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.
THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit
the.team
.
Summary Description
An Assistant is responsible for performing a variety of administrative, client, and deal-support tasks to provide support to the agent in client and internal matters. This role supports the day-to-day operations of an agent's desk spanning primarily music clients and a select number of athletes, and works across scheduling, client communication, partnership execution, booking administration, business development, and financial coordination.
This role will be in-person based in the NYC (Financial District) office.
Responsibilities
Desk & Executive Support
Manage the day-to-day operations of the agent's desk.
Manage a high-volume calendar, scheduling, meetings, travel, and time zones; set and confirm meetings and maintain the agent calendar and internal artist calendar.
Monitor email and active conversations, identify priorities, draft responses, and manage follow-ups.
Manage inbound phone calls on behalf of the agent.
Book agent business travel as necessary.
Handle general desk administration, including expense reports, receipts, and meeting logistics.
Client & Talent Management
Serve as a day-to-day point of contact for assigned clients alongside the agent.
Communicate directly with clients regarding partnerships, content, appearances, interviews, scheduling, travel, and last-minute changes.
Track client priorities, deadlines, deliverables, and upcoming commitments.
Proactively remind clients of obligations and ensure all necessary information and content is collected.
Translate brand and agency requests into clear, actionable instructions for clients.
Update client bios, riders, and ad mats.
Create and issue artist itineraries when necessary.
Manage work visa process for clients (immigration itineraries).
Coordinate with operations team for client on/off boarding.
Partnership & Deal Execution
Support partnerships from initial opportunity through completion.
Track deal terms, contracts, deliverables, approvals, appearances, content, usage, timelines, invoicing, and payment.
Coordinate with brands, agencies, production companies, event teams, managers, publicists, and other external partners.
Manage logistics for appearances and activations, including flights, hotels, transportation, styling, credentials, call times, content capture, and posting requirements.
Work with legal to manage agreements, redlines, signatures, and fully executed contracts.
Coordinate with accounting to ensure deals are invoiced and paid correctly.
Booking & Show Administration
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete show-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts; chase signed contracts.
Flag, review, and address contract markups.
Organize and execute announces and on sales.
Request, report, and/or review ticket counts for confirmed events.
Business Development & Brand Outreach
Conduct proactive research to identify brands that are strong fits for clients based on their audience, interests, career, and upcoming moments.
Identify the appropriate decision-makers at brands, agencies, and other buying partners.
Track brands and competitors that are actively investing in music, sports, creators, and culture.
Review inbound briefs and identify relevant talent across THE·TEAM's music, sports, and creator divisions.
Sales Materials & New Business
Create materials for signing meetings and brand pitches using Pitch Builder, Canva, and PowerPoint.
Create internal opportunity summaries that distill brand briefs into clear talent criteria, deliverables, budgets, timing, usage, and campaign concepts.
Internal Coordination & Systems
Maintain accuracy of artist contact records and deal memos in the booking system.
Update deal information, financial terms, deliverables, contracts, status, and other relevant client information.
Maintain trackers for active deals, client priorities, outreach, deliverables, contracts, payments, availability, and follow-ups.
Financial & Administrative Coordination
Create and send invoices for show-related and partnership payments (deposits, balances, etc.).
Track unpaid deposits, balances, and outstanding client payments; work with accounting and external partners to ensure funds are received, allocated on time, and payment issues are resolved.
Track, collect, and enter finals; notify accounting team to generate statement(s).
Coordinate W-9s, invoices, banking information, payment-direction forms, vendor onboarding, proof of deliverables, and other payment documentation.
Coordinate with accounting team to update client tax information and payment information.
Confirm completed deliverables and ensure the appropriate commission and payment information is documented.
General
Take on additional tasks and responsibilities as assigned.
Compensation
Base salary: $47,500 plus bonus potential if applicable for role.
Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.
THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Job Tags
Contract work, Work at office, Worldwide, Work visa