Job Function
\nProvide administrative support to the Vice Principal of Administration and assist with the day-to-day operations of the school. Maintain a professional, organized, and welcoming office environment while handling information and responsibilities with discretion.
\nKey Responsibilities
\n \nFollow school policies, procedures, and objectives, and maintain a high standard of professionalism and work ethic.
\nProtect confidential employee and student information; share it only with authorized individuals.
\nProvide administrative support to the Vice Principal of Administration and school staff as requested.
\nWelcome visitors, verify identification, follow building-entry procedures, notify staff of arrivals, and provide assistance as needed.
\nKeep the front office and lobby clean, organized, and presentable. Organize, locate, and digitize paperwork when appropriate.
\nAnswer, screen, and route calls professionally and promptly; take and deliver messages when needed.
\nOrganize and maintain daily staff and student attendance, assist with coverage, and scan and send daily attendance sheets to Human Resources.
\nCoordinate with administration and teachers to copy and distribute memos, letters, field-trip permission slips, and other materials to staff and students.
\nAssist parents with accessing and using the parent portal.
\nMaintain visitor sign-in procedures and ensure compliance with the Raptor system.
\nAssist with room reservations and maintain the school-wide calendar and the Vice Principal’s calendar.
\nRecord attendance during fire drills and serve as the first point of contact in missing-student procedures.
\nCoordinate with custodial staff to prepare for special events.
\nSend school-wide staff emails with administrative approval.
\nMaintain paperwork for the Business Office and route forms to the appropriate administrators for signature.
\nProcess and document staff time-off requests through ADP.
\nPerform other duties within the scope of the position as assigned.
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